Last updated July 2021
What does this policy cover?
This policy is intended to clarify how our website might collect your information, what it is used for, and the legal basis for what we use it for. It is also intended to reassure you of our legal obligations surrounding your data and its privacy and that we are aware of your rights under privacy laws.
How we collect and use your data
By using our website and interacting with its features, as well as any contact you have directly with us through social media or email, some of your data is automatically collected and stored. Some of that information is protected and is not shared or stored for your safety.
We process personal data based on legitimate interest, according to Art. 6(1)(a) GDPR and operate with due diligence for your safety under regulations required by the 1998 Data Protection Act (DPA) and any related or successor legislation, including the Privacy and Electronic Communications Regulations 2003 and, from 25 May 2018, EU Regulation 2016/679 (the GDPR) and the UK Data Protection Act 2018.
We may receive information such as:
- Your email address or other contact information. When you contact us, send us questions or comments, or report a problem, we save that information to better contact you in response to the query. We do not share this information and never share that information for any further purpose than responding to you.
- In addition, our website provides its users with data to download and use for their own needs. We track the data of website downloads in order to see who has accessed our data and used it. This also falls under all aforementioned protections and privacies and is only used for usage statistics.
- Data usage. In order to better address issues on our website or to produce interesting content, we store the information on which pages of our site were visited, for how long, the date and duration of your visit, your anonymised IP address, or information about the device you accessed our site from. This information is used to prevent misuse and for statistical purposes. In order to view site usage we use Google Analytics which provides us with anonymous reporting. We provide you with more details on Google Analytics below.
- When you attend any of our meetings and events, we may ask you to provide us with information such as your name, email address and details about your organisation. We will solely process this information to administer the campaign you signed up for unless you consent to have your data used elsewhere.
We use Google Analytics to track and subsequently use your data. Google Analytics helps us understand data trends by using benchmarking and publications to compare the performance of our sites to others. Through benchmarking, all identifiable information about your data and our website’s data is removed to simply observe the anonymous data to pinpoint problems in our site’s metrics.
By providing Google with the data, they also provide us with analytical solutions to technical problems we may encounter on our site and give valuable insights to improve our website configuration and optimize the site for its users.
However, you can still opt-out of Google Analytics reporting with this link: https://tools.google.com/dlpage/gaoptout/
Data Sharing Permissions
Only a few members of our team have access to your data, such as the Contested History Team, bookkeepers, and auditors at EuroClio. We don’t share any info with researchers as they will not process or use it. These individuals are responsible for collecting, processing, and analyzing the data, all within the confines of what data privacy laws allow.
We hold your information only as long as necessary for each purpose we use it for. This depends upon the data type and the situation in which it was collected (please see above).
Accessing or Changing Your Data
Should you be concerned about what data this site and EuroClio may access, please contact us via EuroClio email or address to see what data we have saved and request it be deleted or updated.
Contested Histories Initiative at EuroClio Secretariat
Att: GDPR Policy Officer
2585 HP Den Haag
There are links on this website to other sites and their content. We, EuroClio, are not aware of or responsible for the privacy practices of sites other than our own. We always recommend that one is aware of whether a link takes you away from our site and that you look into the privacy practices of other sites you visit. We do not intend to sell or deliver your data to any third-party individual at any point in time, and the only way for third-party sites to receive that information is if you travel to that site yourself.
GDPR Eight Rights
Under international privacy law, users have 8 rights to which they are now being notified of their entitlement. Should you have any questions on the exercising of these rights, please contact us at our email address.
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object
All of our privacy policies operate under the laws intended to protect your data and our website’s integrity. As listed earlier, there are certain EU regulations that we act under, but we advise you to check what laws are already in place in order to understand better how your privacy is protected.
Though we do our best to preserve user privacy and disclose information necessary for you to protect your privacy, there may be cases required by the law where we must disclose personal information if there exists a good-faith belief that this action is necessary to comply with a current judicial proceeding, a court order or legal process served on our website. Please note that you have the right to lodge a complaint with the Supervisory Authority for Data Protection Rights. In the case of The Netherlands, this is the Autoriteit Persoonsgegevens.
This policy may change in the future. Should you want to be absolutely sure of your protections, we recommend reading the privacy laws. However, should you also wish to be notified of any changes in our specific policy, contact EuroClio via email to receive the most up-to-date version. When this policy is revised, the date on the top will change. We recommend you check in frequently on the policy upon visiting the site and examine the most recent update to keep up-to-date with updates that have been made since your last visit.